Responsibilities in Grant Management

The Principle Investigator/Program Director:

• Perform the grant within the guidelines of the proposal and follow the regulations related to the grant.
• Submit written reports in accordance with the guidelines of the granting agency.
• Determine that bills submitted for payment fall within the guidelines of the budget.
• Follow Ferris State University policies and procedures in the completion of the grant (i.e. purchasing, travel, conflict of interest, employment, etc.).
• Provide status updates to Dean's Office.

Responsibilities of the College Dean:

• Receive status reports on the work of each grant.
• Review the grant proposal to ensure grant work is adequate.
• Assist in the financial duties as needed in lieu of assigned account clerk.
• Ensure University Policies are followed in the completion of the grant.

Responsibilities of the Grant Accounting Office:

• Request funds from Granting Agency.
• Complete quarterly/annual financial reports.
• Submit invoice to Sponsor
• Review request for new accounts and establishment of grant budget on Financial Records System.
• Select sample grants for internal review of documentation, adequacy of records, and compliance with agency guidelines.
• Maintain a calendar of important dates on grant administration and prompt departments for action on grants.

Responsibilities of the College Accounting Staff Assigned to the Grant:

• Determine that bills submitted for payment have appropriate documentation.
• Determine that expenditures fall within the established grant budget.
• Monitor and reconcile expenses against Financial Records System and the grant budget.
• Ensure policies are followed in the payment of goods and services.