School Support Process

Purpose

The School Support Team (SST) of the Ferris State University Charter Schools Office (CSO) will provide monitoring and support to academies as determined by their overall performance.  The SST will review both growth and achievement data from the map GROWTH (MAP) and Michigan Student Test of Educational Progress (MSTEP), Contract Performance Report (CPR), Mid-Contract and Reauthorization Visitations, and discussions with field representatives.  The goal of the SST is to provide academies with an individualized program of support to increase student growth and achievement as well as improve compliance and governance procedures.

    School Support Continuum

The School Support Team will provide monitoring and support to academies using a three-tiered color coded model, Green (least monitoring needs), Yellow, and Red (most monitoring needs). Each level represents an increasing amount of monitoring and support based on academies’ performance.

Invigorating Excellence Pyramid

Green Monitoring

Academies identified as needing Green Monitoring by the SST have the following characteristics:

  • Meeting or Exceeding most academic goals
  • NOT identified as a Low Performing/Partnership school by the State of Michigan
  • SST and Visitation Teams recommend Green Monitoring based on observations, academic data, and reviewed documents
  • Compliance/Governance - Compliance is 100% on time and/or the CSO has no governance concerns
  • SST can recommend Green Monitoring after review and discussion of the Academy’s overall performance and discussions with the field representatives

Yellow Monitoring

Academies identified as needing Yellow Monitoring by the SST have one or more of the following characteristics: 

  • SST has some academic concerns based on MAP and MSTEP (or successor) data
  • NOT identified as a Low Performing/Partnership school by the State of Michigan
  • Previously identified as a Red Monitored Academy that has shown improvement, and is working towards Green Monitoring
  • Previously identified as a Green Monitored Academy that has declining performance
  • SST and Visitation Teams recommend Yellow Monitoring based on observations and documents
  • Compliance/Governance - Compliance is at least 95% on-time and/or the CSO has some governance concerns
  • New academy that has been operating for less than three years
  • SST can recommend Yellow Monitoring after review and discussion of the Academy’s overall performance and discussions with the field representatives

Red Monitoring

Academies identified as needing Red Monitoring by the SST have one or more of the following characteristics:

  • SST has strong concerns about the academy’s academic performance
  • Identified as a Low Performing/Partnership school by the State of Michigan
  • Previously identified as a Yellow Monitored Academy for >three years and is not showing enough improvement to move to Green Monitoring or the performance has declined
  • SST and Visitation Teams recommend Red Monitoring based on observations and reviewed documents
  • Compliance/Governance - Compliance is less than 95% on time and/or the CSO has several governance concerns
  • SST can recommend Red Monitoring after review and discussion of the Academy’s overall performance and discussions with the field representatives

Academy Responsibilities

Green Monitored Academy

  • Meet all contractual requirements: academic, compliance, and governance
  • Continue practices (Data Teams, Professional Learning Communities, School Improvement, compliance, governance, etc.) that lead to continued success in academic achievement/improvement and governance
  • Follow all State of Michigan School Improvement mandates
  • Review and discuss all SST Recommendations and reminders listed in the Color Designation Notification Letter

Yellow Monitored Academy

  • Provide Professional Development Calendar to Epicenter
  • Form and/or recalibrate Instructional Data Teams, School Improvement Teams, etc.
  • Follow all State of Michigan School Improvement mandates
  • Address all noted compliance and/or governance concerns
  • Submit a written Yellow Monitoring Action Plan to Epicenter addressing the causes for Yellow Monitoring identified in the Color Designation Notification Letter. State how the School Improvement Plan supports the Action Plan.
  • Review and discuss all SST Recommendations and reminders listed in the Color Designation Notification Letter        

Red Monitored Academy

  • Administer required Winter NWEA Testing
  • Adhere to all State of Michigan School Improvement requirements and submit all reports/letters to Epicenter (If identified by the State of Michigan as a Low Performing/Partnership school all mandates, timelines, and procedures must be completed)
  • Submit a written Red Monitoring Action Plan to Epicenter
    • Plan specifically identifies actions to be taken to address causes of Red Monitoring and how the initiatives/measures connect to the School Improvement Plan
  • Submit a written year-end reflection document to Epicenter no later than June 30 of the academic year
  • Provide Professional Development Calendar to Epicenter
  • Form/recalibrate Instructional Data Teams/PLCs
  • Show improvement determined by the CSO on all compliance and/or governance concerns
  • If the CSO assigns “Bottom Line Metrics” to the school, the Board will need to sign the documents
  • Review and discuss all SST Recommendations and reminders listed in the Color Designation Notification Letter

Authorizer Responsibilities   

Green Monitored Academies

  • Send Color Designation Notification Letter no later than October 1st of the academic year
  • Assign Field Representative
  • Provide Seasonal Academic Progress/Summary Reports
  • Provide Professional Learning Opportunities (academic, compliance, governance, leadership, etc.)
  • Distribute the Contract Performance Report

Yellow Monitored Academies

  • Send Color Designation Notification Letter no later than October 1st of the academic year
  • Assign Field Representative
  • Provide Seasonal Academic Progress/Summary Reports
  • Provide Targeted Professional Learning Opportunities, as needed
  • Provide Data Team/PLC support and coaching as requested by the Academy
  • Distribute the Contract Performance Report
  • Review and re-evaluate compliance and/or governance concerns
  • Review the Yellow Action Plan submitted by the school to Epicenter
  • Assign a SST contact for the school

Red Monitored Academies

  • Send Color designation Notification Letter no later than October 1st of the academic year
  • Send Breach of Contract Letter within 15 days of State notification if identified as a Low Performing/Partnership school by the State of Michigan
  • Determine if school will be assigned “Bottom Line Metrics” and if so, explain process to the Board of Directors
  • Assign SST contact person to the Academy
    • Initial planning meeting arranged no later than October 30th of the academic year
  • Assign Field Representative
  • Provide Seasonal Academic Progress/Summary Reports
  • Provide Targeted Professional Learning Opportunities, as needed
  • Provide Data Team/PLC support and coaching
  • Distribute the Contract Performance Report
  • Review and re-evaluate compliance and/or governance concerns

Outcomes

Yellow Monitored Academies

If the SST determines an Academy is showing adequate improvements in academic growth/achievement, Visitation Teams and field representatives recommend the change in Color Designation, and all compliance/governance concerns have been successfully addressed, then the Academy can:

  • Move to Green Monitoring
  • If scheduled for reauthorization, options are:
    • Reauthorization
    • Contract extension

If the SST determines an Academy is not showing adequate improvements in academic growth/achievement, Visitation Teams and field representatives do not recommend the change in Color Designation, and not all compliance/governance concerns have been successfully addressed, then the Academy may:

  • Remain in Yellow Monitoring
  • Move to Red Monitoring if performance drops or remains stagnant for three years
  • If scheduled for reauthorization, options are:
    • Reauthorization
    • Contract extension
    • Reconstitution
    • Non-renewal of contract

Red Monitored Academies

If the CSO School Support Team determines an Academy is showing adequate improvements in academic growth/achievement, Visitation Teams and field representative recommend the change in Color Designation, and all compliance/governance concerns have been successfully addressed, then the Academy can:

  • Move to Yellow Monitoring
  • If scheduled for reauthorization, options are:
    • Reauthorization
    • Contract extension

If the SST determines an Academy is not showing adequate improvements in academic growth/achievement, Visitation Teams and field representatives do not recommend the change in Color Designation, and not all compliance/governance concerns have been successfully addressed, then the Academy may:

Remain in Red Monitoring for two more years, unless the State mandates closure

  • If scheduled for reauthorization, options are: Contract extension, Reconstitution, or Non-renewal of contract